Roles and permissions

Understand what each role can see and do, and how assignments work.

All roles

The app is in Spanish. Spanish button names are kept in these guides so you can find them in the app.

Your role determines what you can do; club assignments determine which athletes you can work with. Seeing someone's name does not grant access to all their content. Each record's privacy rules still apply. App labels below remain in Spanish to match the current interface.

The four roles

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App role	What it does in FighterLog
Atleta (athlete)	Record their training experience, decide which feedback to share and read content published for them.
Coach	Follow assigned athletes, prepare a plan and capture training notes; decide whether to keep them private or publish them.
Observador (observer)	Read published training records for assigned athletes without changing them.
Administrador (administrator)	Manage people, assignments, categories and the club's audio allowance. Also work with plans and their own guidance.

The pilot has closed access. An administrator adds people and assigns their role; there is no public signup. See getting started to activate access and profile and preferences to personalize your name and avatar.

What each person can do

These tables refer to your own club and, for coaches and observers, to their assigned athletes. The icons match the app rail areas.

Athletes

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Content or action	Athlete	Coach	Observer	Administrator
Read an athlete profile	Their own	Assigned athletes	Assigned athletes	Club athletes
Assign an available category	No	Yes, for assigned athletes	No	Yes
Prepare guidance	Read guidance published for them	Yes, for assigned athletes	No	Yes, for club athletes

Plans

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Content or action	Athlete	Coach	Observer	Administrator
Read published plans	Plans addressed to them	Plans in their scope	Plans in their scope	Club plans
Create or edit a plan	No	Within their scope	No	Yes
Publish a plan or return it to draft	No	Within their scope	No	Yes

Activity

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Content or action	Athlete	Coach	Observer	Administrator
Feedback in Borrador or Privado	Only their own feedback	No access	No access	No access
Feedback marked Publicado	Read and change their own	Read	Read	Read
Create, edit or publish feedback	Only their own	No	No	No
Saved coach note	No	Only notes they created	No access	Only notes they created
Published coach note	Notes addressed to them	Read and manage within their scope	Read within their scope	Read and manage

Guidance

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Content or action	Athlete	Coach	Observer	Administrator
Read guidance	Guidance published for them	Their own	No	Their own
Create, edit or publish guidance	No	Guidance they authored	No	Guidance they authored

Club management

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Content or action	Athlete	Coach	Observer	Administrator
People, assignments and category catalogue	No	No	No	Yes
Distribute the audio allowance	No	No	No	Yes

Authorship works differently across record types

Feedback belongs to the athlete: a coach or administrator cannot correct the athlete's text for them. The athlete must make any changes.

A coach's saved note is private to its author. A plan, however, is a shared working document within the authorized scope: another coach with the required permissions or an administrator can change it.

Guidance also has an authorship boundary. Each coach or administrator works with their own guidance; being an administrator does not allow editing another person's guidance. The athlete recipient receives only the published version.

Assigned athletes and recipients

Club assignments

The administrator defines which coaches and observers follow each athlete. Having the Coach role does not automatically grant access to every athlete in the club. Administrators have club-wide management scope, but cannot read athletes' private feedback.

If an assignment is removed or active access is lost, permissions change. A saved link does not prove that you still have access: the app checks permissions again when content is opened or changed.

Notes and plans for several people

A plan can have several athlete recipients. It has one shared body; it does not create a personalized version for each person. To change it, you need permission for every recipient, including anyone you add.

A note can be saved without an athlete while it is private. When published for several people, every recipient receives the same text. To change a shared document, you need permission for every recipient. Use separate notes when an observation should not be shared with the group.

Examples

An athlete saves a reflection

They save feedback as Borrador (draft), then choose Mantener privado (keep private). Their coach, observer and administrator cannot see it. When the athlete chooses Publicar (publish), it becomes available to staff authorized to follow them.

A coach saves a private observation

After a session, they write a note and select Guardar. Nobody else can read it. Later they can add athlete recipients and use Publicar if they decide to share that observation.

An observer follows progress

They can read published feedback, published notes and published plans for their assigned athletes. They cannot edit these documents, access private notes or use the Orientaciones workspace.

An administrator prepares guidance

They can create guidance for a club athlete and publish it after review. That guidance is theirs; this does not give them permission to edit other coaches' guidance.

If people or actions are missing

An athlete is missing: check the club and filters. If this continues, ask the administrator to review the assignment and that person's access.
I can read but cannot edit: check your role, every recipient and, for guidance, authorship. An observer has read-only access.
I cannot see feedback: it may still be Borrador or Privado. Only the athlete decides whether to publish it.
Gestión de club is missing: this requires the Administrador role. Being a coach does not enable it.
My access has changed: discuss club administration with the person responsible. Do not share credentials to substitute for missing permission.

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